Bookkeeper/Admin Assistant 1
- LocationPasig City, Philippines
- Salary35,000-43,000 PHP/Monthly
We are currently looking for a General Administrative Assistant to support the team on a large variety day-to-day tasks, including for Administrative Assistance, HR activities, and Bookkeeping, and in particular with respect to paperwork. Previous related experience in office administration and government organizations in a fast-paced office environment is highly preferred. We are looking for motivated individuals who not only take pride of their work but also meticulous and strive for greatness.
Responsibilities:
You will provide administrative support with:
· Finding, evaluating, and supporting applications to various government or external agency grants
· Recruiting activities, including submitting job postings, initial candidate reviews, scheduling interviews, etc.
· Finding and approaching colleges and universities to engage with on various projects, including initial emails to schedule meetings.
· Providing support for current and ongoing university projects and programs
· Finding and obtaining relevant government or external agency forms for particular tasks as directed
· Completing initial drafts of various government or external agency forms and documents, making requested edits, and submitting and filing the final versions as outlined.
· Schedule meetings and appointments for Senior Leaders utilizing Google and MS Teams
· Provides support for meeting minutes: taking, processing and distributing as required
· Process documents such as timesheets, minutes, letters, memos, reports, forms and agendas as directed
· Provides the necessary data entry support as required
· Responsible for appointment scheduling, cancelling, reminders and documentation as needed
· Prepares data, reports, and presentations utilizing PowerPoint
· Data entry for bookkeeping activities using newly established financial system and support for improving system
· Support for purchasing activities as required
· Provide administrative support and any additional duties as required (filing, data entry, data maintenance, etc.)
Qualifications:
· Excellent people and communication skills, both written and verbal are essentials
· Strong administrative, time management, and organizational skills required
· Exceptional attention to detail and ability to maintain strictest confidence is a must
· Ability to creatively and independently problem solve is an asset
· Digitally inclined, with a proficiency with MS Office (PowerPoint, Word, Excel, Outlook, etc.), Google tools (GSuite, Sheets, Docs, Gmail, Calendar, etc.), and project/task management tools like Asana
· Experience working with the government or government-related projects
· Comfortable in startup work environments and ambiguity, requiring flexibility and agile problem solving
· Knowledge of and interest in the DIY electronics industry (hackathons, Arduino, Raspberry Pi, etc.) preferred but not required