Bookkeeper/Admin Assistant 1

We are currently looking for a General Administrative Assistant to support the team on a large variety day-to-day tasks, including for Administrative Assistance, HR activities, and Bookkeeping, and in particular with respect to paperwork. Previous related experience in office administration and government organizations in a fast-paced office environment is highly preferred. We are looking for motivated individuals who not only take pride of their work but also meticulous and strive for greatness.

Responsibilities:

You will provide administrative support with:

· Finding, evaluating, and supporting applications to various government or external agency grants

· Recruiting activities, including submitting job postings, initial candidate reviews, scheduling interviews, etc.

· Finding and approaching colleges and universities to engage with on various projects, including initial emails to schedule meetings.

· Providing support for current and ongoing university projects and programs

· Finding and obtaining relevant government or external agency forms for particular tasks as directed

· Completing initial drafts of various government or external agency forms and documents, making requested edits, and submitting and filing the final versions as outlined.

· Schedule meetings and appointments for Senior Leaders utilizing Google and MS Teams

· Provides support for meeting minutes: taking, processing and distributing as required

· Process documents such as timesheets, minutes, letters, memos, reports, forms and agendas as directed

· Provides the necessary data entry support as required

· Responsible for appointment scheduling, cancelling, reminders and documentation as needed

· Prepares data, reports, and presentations utilizing PowerPoint

· Data entry for bookkeeping activities using newly established financial system and support for improving system

· Support for purchasing activities as required

· Provide administrative support and any additional duties as required (filing, data entry, data maintenance, etc.)

Qualifications:

· Excellent people and communication skills, both written and verbal are essentials

· Strong administrative, time management, and organizational skills required

· Exceptional attention to detail and ability to maintain strictest confidence is a must

· Ability to creatively and independently problem solve is an asset

· Digitally inclined, with a proficiency with MS Office (PowerPoint, Word, Excel, Outlook, etc.), Google tools (GSuite, Sheets, Docs, Gmail, Calendar, etc.), and project/task management tools like Asana

· Experience working with the government or government-related projects

· Comfortable in startup work environments and ambiguity, requiring flexibility and agile problem solving

· Knowledge of and interest in the DIY electronics industry (hackathons, Arduino, Raspberry Pi, etc.) preferred but not required